Tailored to Your Needs

 Site Selection and Contract Negotiation
With global network of venues we will efficiently present a variety of suitable options for your event; negotiate the best rate for sleeping rooms, food and beverage and all other areas.
 Budget Management
Manage all event related expenses and receivables to ensure that costs stay within budget and that every dollar spent is maximized.

 Online Registration
Create customized, online registration linked directly from your company’s site using our our highly innovative online registration system. 

 Marketing Management
Research and create new program formats and marketing strategies to increase attendance and expected revenue; coordinate the entire production of event collateral materials from concept to print.  

 Exhibits and Sponsorships
Manage and update the sponsor and fundraiser prospectus; coordinate with in-house security; assist sponsors with mailed freight; track all developments in report form and manage all sponsor on-site policies.
 Speaker Management
Handle all speaker logistical details, including but not limited to, audio/visual requirements, hotel accommodations, transportation, Visa handing and rider review.
 Volunteer Management
Oversee every aspect of volunteer management to include recruitment, training, supervision and stewardship. 
 Program Content and Materials
Assist in creating timelines for program materials; assist with speaker “call for papers” process and identify all audio/ visual needs. 
 Vendor and Sleeping Room Management
Coordinate all vendors (in-house and contracted) providing audio/visual services, entertainment, décor, photography, security, printers, mail house, equipment, etc.; oversee hotel rooming lists; distribute confirmation updates and VIP upgrades.
 Food and Beverage Design
Use your event goals and budget to meet the needs of your guests from aperitif to dessert.

 Risk Management
Strategize a plan to maximize the event experience and attendee satisfaction while minimizing costs and risk to your company. 

 On-Site Administration
Provide staffing and oversight for the entire event to conduct walk-throughs; lead pre/post-conference meetings; oversee load in/out of event materials; on-site registration; signage placement and manage event schedule.
 Post-Event Functions
Design, implement, and interpret program surveys, speaker evaluations and post event surveys.
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